Best Open Source Document Management Software
This section focuses on our recommended open source document management software.
Disruption and chaos can ensue when documents are stored in multiple places. Content silos adversely affect business productivity and expose the business to increased security risks. Whatever the size of the business, document management software helps to mitigate this risk.
Good document management software also provides business intelligence, activating processes and content to accelerate the flow of business. It offers a neat solution for people to interact with information and for companies to adapt to changing business needs. Document management systems are one of the more useful ways to help businesses go paperless.
By moving to a document management system, businesses save time to devote to other areas. Having your valuable data stored in a piece of software offers peace of mind.
 | OpenKM is a worthy winner of this section. It's a proficient web based document management application. It sports full document management capabilities including version control and file history, metadata, scanning, workflow, search, and more. https://www.openkm.com/ License: GNU General Public License v2 |
 | LogicalDoc offers a content repository, with Lucene indexing, Activiti workflow, and a set of automatic import procedures. https://www.logicaldoc.com License: GNU Lesser General Public License |
 | Alfresco is the main contender to OpenKM and LogicalDoc. Besides the open source community edition, Alfresco offers a Digital Business Platform which is a proprietary solution. https://www.alfresco.com/ License: GNU Lesser General Public License v3 |
About Document Management
Document Management is an information technology that has taken over from legacy systems of manual or server based file sharing, the electronic filing cabinet, to control policies and procedures. It is one of the functions provided by Enterprise Content Management.
A document management system enables individuals and businesses to manage documents, making it easy to locate a previous document version. This is important from a record control perspective, and to ensure that compliance standards are met within a user-friendly environment.
The main benefit offered by a document management system is that it gives individuals and businesses the tools to store and index many different types of documents and electronic files. Information and knowledge within the organisation can be accessed as appropriate, leading to an increase in productivity. Any kind of binary data can be stored in the document system. Other uses of this type of system include document workflow, records management, image management, disaster recovery, backup, and access control.
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