Mayan EDMS – web-based free/libre document management system

Mayan (or Mayan EDMS) is a web-based free/libre document management system for managing documents within an organization.

Its main purpose is to store, introspect, and categorize files, with a strong emphasis on preserving the contextual and business information of documents. It can also OCR, preview, label, sign, send, and receive those files. Other features of interest are its workflow system, role based access control, and REST API.

Mayan uses the Django web application framework.

Features include:

• Document versioning.
• Store many versions of the same document, download or revert to a previous version.
• Electronic signature verification.
• Check the authenticity of documents by verifying their embedded cryptographic signatures or upload detached signatures for document signed after they were stored.
• Collaboration tools.
• Discuss documents, or comment on new versions of a document.
• Office document format support.
• Mayan EDMS can detect the presence of LibreOffice and use it to support word processing files, spreadsheets and presentations.
• User defined metadata fields.
• Several metadata fields can be matched to a document type as per technical, legal or structural requirements such as the Dublin core.
• Dynamic default values for metadata.
• Metadata fields can have an initial value, which can be static or determined by a template code snippet provided by the user.
• Documents can be uploaded from different sources.
• Local file or server side file uploads, multifunctional copier, or even via email.
• Batch upload many documents with the same metadata.
• Clone a document’s metadata for speedier uploads and eliminate repetitive data entry.
• Previews for many file formats.
• Mayan EDMS provides image preview generation for many popular file formats.
• Full text searching.
• Documents can be searched by their text content, their metadata or any other file attribute such as name, extension, etc.
• Configurable document grouping.
• Automatic linking of documents based on metadata values or document properties.
• Roles support.
• Create an unlimited amount of different roles not being restricted to the traditional admin, operator, guest paradigm.
• Fine grained permissions system.
• There is a permission for every atomic operation performed by users.
• Multi page document support.
• Multiple page PDF and TIFF files are supported.
• Automatic OCR processing.
• The task of transcribing text from documents via OCR can be distributed among several physical or virtual computers to decrease load and increase availability.
• Multilingual user interface.
• As Mayan EDMS is written using the Django framework, it can be translated any language spoken in the world.
• Multilingual OCR support.
• The current language of the document is passed to the corresponding OCR engine to increase the text recognition rate.
• Pluggable storage backends.
• Use 3rd party plugins such as the ones available for Amazon EC2.
• Color coded tags.
• Labeled and color coded tags can be assigned for intuitive recognition.
• Workflows.
• Keep track of the state of documents, along with the log of the previous state changes.

Website: www.mayan-edms.com
Support: Blog, Documentation, Forums, GitLab Code Repository
Developer: Roberto Rosario
License: Apache License, Version 2.0

Mayan is written in Python. Learn Python with our recommended free books and free tutorials.

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